Enrollment, Wait List & Withdrawal Policies


Cherry Creek Academy
 

Enrollment, Wait List, and Withdrawal Policies 

 

ENROLLMENT: 

Cherry Creek Academy maintains an enrollment wait list.  Enrollment in Cherry Creek Academy is done according to prospective students’[1] placement on the wait list.  Prospective students’ names are placed on the wait list according to the date that the Letter of Intent (i.e. Wait List Application) for each student is received by the Cherry Creek Academy Registrar.  Although the Letter of Intent (i.e. Wait List Application) can be submitted at any time, the date of receipt of the Letter of Intent (i.e. Wait List Application) can be no earlier than the date the prospective student was born.  There are separate wait lists for each grade.  Parents will be notified by mail or a phone call when an opening is available at Cherry Creek Academy for their prospective student. 
 

WAIT LIST: 

Prospective students’ names will be added to a single wait list for each grade and enrollment at Cherry Creek Academy will be offered on a first come, first serve basis.  

PRIORITY[2]: Priority for enrollment at Cherry Creek Academy is given in the following order: 

  1. 1. (a) Students of Cherry Creek Academy full-time employees (0.8 or greater Full Time Equivalent (“FTE”)); and (b) Students of Cherry Creek Academy employees between 0.5 and 0.79 FTE, employed by Cherry Creek Academy for a minimum of six months.  Priority enrollment will not be considered for any Cherry Creek Academy employees working less than 0.50 FTE.

     

  2. Kindergartners that received an enrollment offer but whose parents did not accept the enrollment offer for the prior school year because such parents determined the studentwas not ready for kindergarten at the time enrollment was offered, but only if the kindergartner lives within the boundaries of the Cherry Creek School District.

     

  3. Siblings[3] of currently enrolled Cherry Creek Academy students. 

     

  4. Students who live in the Cherry Creek School District.

     

  5. Students who live outside of the Cherry Creek School District.

With the exception of in-Cherry Creek School District priority, priority will be given only once for each student on the wait list and will no longer apply if an offer of enrollment for such student using priority is declined.  Once a priority slot is declined, a student’s name may stay on the wait list but the date of the Letter of Intent (i.e. Wait List Application) will be changed to the date an enrollment offer was declined.  Students will be assigned to each class/grade in order of priority until each classroom has reached its optimal size, as determined by Cherry Creek Academy. 

SIBLING PRIORITY:  Cherry Creek Academy reserves the right to withhold sibling priority for students whose families have not complied with school policies.  This includes, but is not limited to, failure to fulfill the volunteer hours commitment and failure to pay any moneys due to Cherry Creek Academy.  In addition, families who are delinquent in kindergarten tuition will only be offered half-day slots for siblings entering kindergarten. 

If a grade has been filled and there is no available enrollment opportunities at the time a sibling is eligible to enroll at Cherry Creek Academy, his/her name will be placed on the priority wait list for that grade. Priority for enrollment will be determined by the earliest date of admission for a sibling currently attending Cherry Creek Academy. 

FAILURE TO CLAIM PRIORITY:  Names will be removed from the wait list for the following reasons: 

  • Refusal of an available slot. Once a slot is declined for any reason, that student’s name will be deleted from the wait list unless the parent requests that student’s name remain on the wait list.  The student’s name may stay on the wait list but the date of the Letter of Intent (i.e. Wait List Application) will be changed to the offer of enrollment was declined.  
  • No response to phone calls or to mail sent to parents. It is the sole responsibility of the parent to keep Cherry Creek Academy informed of any changes in address and phone numbers so that Cherry Creek Academy can contact the parent when needed.  Cherry Creek Academy will not contact parents about wait list changes.
  • Necessary enrollment forms not submitted in a timely manner.  After accepting enrollment, enrollment forms will be sent to the parent.  These forms need to be returned by the deadline noted to complete the enrollment process.  The parent will also need to register his/her student with the Cherry Creek School District Admissions office as a part of the process to officially enroll his/her student at Cherry Creek Academy.
  • Non-attendance at a mandatory parent information meeting.  After accepting an offer of enrollment, future Cherry Creek Academy parents are required to attend an information meeting about Cherry Creek Academys policies, protocols, and expectations of parents and students.  Failure of the parent to attend a meeting will result in the disenrollment of that student from Cherry Creek Academy.

ADMISSIONS CUTOFF DATES:  New students are admitted until October 1st of each school year.  No new students will be accepted for 8th grade unless a younger sibling has been admitted, the student is a child of a Cherry Creek Academy employee, or the student has successfully attended Cherry Creek Academy for three years and left in good standing. 

WITHDRAWAL: 

Parents who are withdrawing their student from Cherry Creek Academy should notify the Registrar and complete the necessary withdrawal forms.  In addition, students who miss more than four weeks of school due to travel or other official or personal business must officially withdraw from Cherry Creek Academy.  Withdrawal paperwork becomes effective immediately upon receipt by the Registrar, whether delivered by email, mail, hand-delivery or any other delivery method, and will be forwarded for processing to the Cherry Creek School District Admissions office.


[1] A student (s), as defined by Cherry Creek Academy, is a person under the age of 18 who has a biological, adoptive, or legal parental relationship with the Cherry Creek Academy employee.  The relationship between a student and parent must be legally documented before a person will be considered a student of a parent.

[2] Enrollment of students residing outside of Cherry Creek School District is limited to 5% of total student enrollment.

[3] A sibling(s), as defined by Cherry Creek Academy, is a person who has a brother or sister currently enrolled at Cherry Creek Academy and shares with the brother or sister at least one common biological or adoptive or permanent custodial (with full parental rights) parent.  A student must be in the physical custody of the biological/adoptive/permanent custodial parent and the legal relationship for a biological/adoptive/permanent custodial parent must be finalized and formally documented to show completion of the legal process before a student will be considered a sibling to receive sibling priority.  In an adoption from a foreign country, the legal adoption documents may be from the country from which a student is adopted pending final adoption paperwork from the United States of America.